Sending the selected layouts and files

Sending layouts and other files using Allplan Exchange (how to)

To send the current package

• Allplan Exchange dialog box (How) is open.
  

  Activate the Allplan Exchange dialog box in one of the following ways

  • The Layout module is open.

  • Menu bar: Create Layout Allplan Exchange Layout Distribution

  • Toolbar: Basic Tools Layout flyout Allplan Exchange Layout Distribution
  • Palette: Tools Basic family Create area Allplan Exchange Layout Distribution
• You have defined the contact list and the distribution lists

1. Click Export at bottom right in the Allplan Exchange dialog box.

   The Export dialog box opens.

2. Check that the individual layouts and files are assigned to the appropriate contacts.

   Clicking Show displays the contacts of the relevant layout or file.

3. Using the Send immediately after export option, you can specify whether the program is to display an overview of the files set up for distribution after it has created them so that you can check them once again. In addition, you can decide whether the files are to be sent at a later time.
4. Click Start.

   The following only applies if you have selected the Send immediately after export option in step 3:
   The program sets up the packages for the individual contacts and starts sending the packages or uploading the data to the Allplan Exchange Web web platform immediately afterwards. At the same time the program automatically sends the distribution note by email to the contacts given.

5. The following only applies if you have not selected the Send immediately after export option in step 3:
   The program sets up the packages for the individual contacts and displays an overview of the files set up for distribution. Now you can check the file names, file size, time stamp and the contacts assigned.

   Tip: You can check the contents of the individual export files by clicking the icon (in front of the file name).

   Now you can proceed as follows:

   • To send the finished package now, click Send.
   • To send the finished package later, close the Export dialog box. To finally send the package, open the Export dialog box again and click Send.
   • If you have found an error in one of the packages (e.g. it is not assigned to the correct contact), click Close. Correct the contact list and/or the packages and repeat steps 1 to 4 or 5.
   • If you find that an export file is not correct (e.g. wrong layout contents, incorrect export settings), correct it as described in "Correcting individual export files".

     Click Send to send the packages or to start uploading the data to the Allplan Exchange Web web platform. At the same time the program automatically sends the distribution note by email to the contacts given.