Importing and exporting issues as BCF files

Managing issues by means of the issue manager

To ensure the smoothest possible communication with your planning partners, you can import issues that exist as BCF files directly from Allplan into an Bimplus project or export issues that exist for a Bimplus project as BCF files.

Important!
The project must contain the associated model with the objects described in the issue. Otherwise, BCF files do not work correctly. Therefore, load the model into your project before you import BCF files.

To import issues from a BCF file

• You have signed into Allplan Cloud Services Allplan Cloud Services (see "Logging in to the Allplan web services")
• The open Allplan project is linked with the Bimplus project (see "Linking an Allplan project with a Bimplus project").
• You have appropriate rights in Bimplus.
  

  Access rights in Bimplus are controlled by the roles of the members. By using the BIMPLUS web portal, the BIM coordinator responsible for the Bimplus project usually defines the member roles, that is to say, the rights of each member.

  The following roles are available at project level:

  • Project viewer:
    viewing project properties, models, documents, and issues; downloading documents.
  • Project editor:
    same rights as the project viewer; plus: creating, uploading, and downloading models; creating revisions of models; creating, editing, and deleting hierarchical structures; uploading documents; creating, editing, and deleting issues; editing project properties; checking for clashes.
  • Project administrator:
    same rights as the project editor; plus: deleting models; deleting documents; inviting and removing project members; assigning member roles at project level; assigning a property set template

1. Select the Issue Manager palette (see “Showing the Issue Manager palette”).
2. Click Options in the header of the issue list (next to the Search box) and select Import BCF.
3. You can see the Open dialog box. Select the BCF file that contains the issues that you want to import. The extension of this file is usually *.BCFZIP.
4. Click Open.

   The issues contained in the BCF file are imported into the Bimplusproject to which the currently opened Allplan project is linked.

To export an issue to a BCF file

• You have signed into Allplan Cloud Services Allplan Cloud Services (see "Logging in to the Allplan web services")
• The open Allplan project is linked with the Bimplus project (see "Linking an Allplan project with a Bimplus project").
• You have appropriate rights in Bimplus.

1. Select the Issue Manager palette (see “Showing the Issue Manager palette”).

   The Issues area contains the list of issues created for the linked Bimplus project. This list adapts automatically to reflect the current status on Bimplus.

2. Point to the issue you want to export, call the context menu for this issue with the context menu that then appears, and click Export to BCF there.

   You can see the BCF export dialog box.

   Note: Only issues that have already been published can be exported to the BCF format. You must publish issues in draft mode before you export them.

3. Select the BCF format (BCF 2.0 or BCF 2.1).
4. Decide whether you want to save the BCF file locally on your workstation or share it with other planning participants for direct download from Bimplus.

   Download
   Click DOWNLOAD and save the BCF file in any folder.

   Or:

   Share file
   Enter the email addresses of the intended recipients and click SEND; the recipients will receive an email message that a BCF file is available for download from Bimplus.

To export several issues to a BCF file

• You have signed into Allplan Cloud Services Allplan Cloud Services (see "Logging in to the Allplan web services")
• The open Allplan project is linked with the Bimplus project (see "Linking an Allplan project with a Bimplus project").
• You have appropriate rights in Bimplus.

1. Select the Issue Manager palette (see “Showing the Issue Manager palette”).

   The Issues area contains the list of issues created for the linked Bimplus project. This list adapts automatically to reflect the current status on Bimplus.

2. Select the issues that you want to export by selecting the check boxes in the right column.

   Note: Only issues that have already been published can be exported to the BCF format. You must publish issues in draft mode before you export them.

3. Click Options in the header of the issue list (next to the  Search box) and select Export to BCF.

   You can see the BCF export dialog box.

4. Select the BCF format (BCF 2.0 or BCF 2.1).
5. Decide whether you want to save the BCF file locally on your workstation or share it with other planning participants for direct download from Bimplus.

   Download
   Click DOWNLOAD and save the BCF file in any folder.

   Or:

   Share file
   Enter the email addresses of the intended recipients and click SEND; the recipients will receive an email message that a BCF file is available for download from Bimplus.