Synchronizing online data with data in the local file storage

When you work with online projects, the data on the online server are not accessed directly; instead, a local copy of the project data is used. The local copy is in the folder you specified for the local file storage folder during installation. If you have not specified a folder during installation, the local copy will be created in the LocalData folder, which is a subfolder of the central file storage folder.

The first time you open an online project, all project data (except drawing files, filesets and layouts) are copied from the online server to the local file storage folder.

As soon as you open a drawing file (current, in edit mode, in reference mode), layout or fileset in an online project, the program copies this document from the online server to the local file storage folder and opens the document from there. At the same time the program creates a file with locking information on the online server (except for drawing files open in reference mode), so that the document cannot be opened and edited by other users. However, locked drawing files can be opened in reference mode by other users.

When you save an Allplan document you have changed, the program copies this document from the local file storage folder to the online server. As soon as you close the Allplan document, the file with the locking information will be deleted and other users can open the document again.

Synchronization is based on a version incrementer in the document; the version incrementer goes up by one unit with every change made. The program copies the document from the local file storage folder to the online server or vice versa depending on whether the local version or the online version of the document has the higher version number.

When you open a project, the Allplan resources on the online server, such as layers and line type definitions, will be synchronized with the local file storage folder. Any resources you have changed will be copied from the local file storage folder to the online server as soon as you close a project. Other users will not see these changes until they close the project and open it again.