Synchronizing online data with data in the local file storage

When you work with online projects, the data on the online server is not accessed directly; instead, a local copy of the project data is used. The local copy is in the folder you specified for the local file storage folder during installation. If you have not specified a folder during installation, the local copy is created in the LocalData folder, which is a subfolder of the central file storage folder.

The first time you open an online project, all project data (except drawing files, filesets and layouts) are copied from the online server to the local file storage folder.

As soon as you open a drawing file (current, in edit mode, in reference mode), layout or fileset in an online project, this document is copied from the online server to the local file storage folder and then opened from there. At the same time a file with locking information is created on the online server (except for drawing files open in reference mode), so that the document cannot be opened and edited by other users. However, locked drawing files can be opened in reference mode by other users.

When you save an Allplan document you have changed, it is copied from the local file storage folder to the online server. As soon as you close the Allplan document, the file with the locking information is deleted and other users can open the document again.

Synchronization is based on a version incrementer in the document; the version incrementer goes up by one unit with every change made. The document is copied from the local file storage folder to the online server or vice versa depending on whether the local version or the online version of the document has the higher version number.

When you open a project, the Allplan resources on the online server, such as layers and line type definitions, are synchronized with the local file storage folder. Any resources you have changed are copied from the local file storage folder to the online server as soon as you close a project. Other users do not see these changes until they have closed the project and opened it again.